Obligations Management
Manage every form, document, payment, wishlist, and organiser-defined task end to end. EventGen requests the work, sends Campaign-backed reminders, tracks it through submission, and can assess uploaded documents against your policy.
One flexible workflow
Event work rarely arrives in one format. A speaker needs to complete a form. An exhibitor needs to upload insurance and pay for power. A hosted buyer needs to create a wishlist. Obligations bring all of that work into one system instead of leaving organisers to reconcile inboxes, spreadsheets, payment records, and campaign lists.
Collect speaker details, stand requirements, travel information, or any other structured response.
Request insurance certificates, risk assessments, agreements, stand drawings, or other files.
Track a fee, balance, stand service, product order, or another transaction through to completion.
Make completing networking preferences part of the managed event workflow instead of a separate chase.
Ask people to read and accept terms, manuals, policies, briefings, or other required information.
Define the obligation your event needs, choose the appropriate enforcement, and manage it alongside everything else.
What EventGen takes off your plate
Obligations connect the action, the people, and the communications. For uploaded documents, they also connect the review policy. Your team sets the rules and level of automation. EventGen runs the repeatable work around them.
Link published Campaign templates to the initial announcement and reminder roles. After you preview and activate them, EventGen manages the schedule and resolves the live audience again at delivery.
For uploaded-document obligations, define the evidence rules and confidence thresholds once, then decide how far the AI is allowed to go.
Set it up once
Choose what needs to be done, when it is due, and the level of enforcement that fits the task.
Target the registrants, exhibitors, speakers, sponsors, suppliers, or other group that needs to act.
Choose published Campaign templates for the initial announcement and reminder roles, then preview and activate them.
Monitor progress in one place and, for uploaded documents, choose how much of the review AI should automate.
Build the request
AI-assisted assessment
For an uploaded-document obligation, define the rules and confidence thresholds that matter to your event. Choose assessment-only, automatic approval, automatic rejection, or both. EventGen applies the safe, high-confidence results and leaves uncertain, incomplete, stale, or suspicious cases with a human reviewer.
EventGen AI
Your criteria drive the decision
Obligation
Submit public liability insurance certificate
Organiser-defined criteria
Named exhibitor, valid event dates, and required level of cover
AI-assisted result
Accepted. The submitted evidence meets the configured criteria
An obligation is anything an attendee, exhibitor, speaker, sponsor, supplier, or another participant needs to complete for your event. It can be a form, document submission, payment, order, wishlist, acceptance, or another organiser-defined task.
Yes. The organiser chooses the enforcement level for each obligation, so a useful request does not have to be treated in the same way as a critical requirement.
The organiser links published Campaign templates to the initial announcement and reminder roles, previews the live audience, and explicitly activates the communication. EventGen then rechecks eligibility at delivery, so fulfilled and awaiting-review people drop out, newly eligible people can enter, and configured schedules can stop once the obligation is fulfilled.
Yes. For uploaded-document obligations, organisers define rules and confidence thresholds, then choose assessment-only, automatic approval, automatic rejection, or both. Uncertain, incomplete, stale, or suspicious evidence remains with a human reviewer.
Yes. Organisers can monitor progress and see which people are outstanding, which obligations have been submitted, and which have been accepted or rejected.
No. The Exhibitor Zone is one important use case, but obligations can be assigned to the appropriate audience across the event, including attendees, speakers, sponsors, suppliers, and hosted buyers.
Document requirements link to obligations, and the Exhibitor Manual uses obligations for actionable checklist items, completion, and reminders. Forms, payments, networking wishlists, gala guest nominations, and content acknowledgements can also be managed as obligations. For Martyn's Law readiness, participant-facing document or form evidence can use the same obligation workflow, while the specialist compliance case, workforce, briefings, and evidence pack remain separate.
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Free includes two event activations per plan year, one live event at a time, 50 registrants per event, core event tools, and a networking demo. No credit card required.
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