Hosted buyer software
Hosted buyer matchmaking, done properly
Run hosted buyer programmes, meet-the-buyer events, and open networking from one platform, with meeting wishlists, algorithmic matching, team booths, and conflict-aware scheduling for one-to-one appointments. Set up by AI, free to start.
See it in action
Wishlists for participants, live control for organisers
Participants submit ordered choices using the profile detail and questions the organiser makes available.
Confirmed meetings, requests, purpose, time, place, and partner detail stay together in the personal portal.
Hosted buyer and meet-the-buyer events live or die by the quality of their meetings. EventGen is matchmaking software built for exactly that: capture buyer and supplier profiles, let participants build meeting wishlists, create and review proposed matches, then schedule and operate every appointment from a sophisticated organiser dashboard, without exporting to spreadsheets or forcing a generic registration tool into shape.
Everything a matchmaking programme needs
Curated matching with organiser control
Run ordered wishlists, mutual and one-sided matching, profile scoring, fill-gap matching, preliminary review, confirmation, scheduling, place allocation, and final release. The organiser keeps full manual control at every phase.
Optional AI Intent Matchmaking
Let participants search in natural language or define a Networking Objective, then use grounded Meeting Fit and AI Intent Match alongside existing wishlists, Profile Match, review and organiser control. Configure it independently for each direction.
Open networking too
Let attendees browse and search profiles, request or direct-book meetings, accept or decline, suggest another time, reschedule when allowed, and manage their own availability.
Granular profile privacy
Choose exactly which fields the other side can search and see in list, profile, request, confirmed-meeting, and itinerary contexts. Each networking direction can reveal different information as trust develops.
Meeting wishlists and custom forms
Collect a simple optional or mandatory reason, or build a custom form for each relationship with questions about topics, products, budget, meeting priority, or any other useful context.
Better preference and review tools
Let participants rank choices, see who wishlisted them, block unsuitable matches, and request limited removals during preliminary review. Organisers approve or reject each request and can assess replacements alongside it.
Custom feedback and no-show reporting
Collect a consistent star rating plus an organiser-defined post-meeting form. Independently decide which side may report whether the other attended, and whether feedback is visible to the other party.
Team networking that understands people
Team members contribute to one composite wishlist. EventGen uses contributor attribution as an assignment preference; leaders can prioritise the shared list, assign or move meetings between members, and manage concurrent capacity.
Invite additional attendees
Allow selected registration types to invite eligible guests to confirmed meetings, per direction. Set auto-accept rules and guest limits; conflicts are checked and invitations are adjusted automatically after rescheduling.
Flexible physical and virtual places
Use dedicated stands or tables, auto-allocated pools of shared tables, unlimited-capacity public areas, or virtual rooms. EventGen can generate a secure room link and provide a waiting room, timer, and next-meeting redirect.
Scheduling and What-If resolution
Automatic scheduling respects attendance days, sessions, blocked times, meeting limits, team availability, concurrency, and place capacity. What-If explains a clash and proposes single- or multi-meeting moves before you commit.
Live meeting-risk operations
On the event day, venue check-ins feed live presence markers and a Meetings at Risk view. Staff can spot who has not arrived, contact them, then cancel, reschedule, or replace meetings manually or by re-matching affected participants.
Meeting lifecycle communications
Use one-click email responses, meeting reminders, and configured notifications for invitations, confirmations, declines, cancellations, reschedules, guest changes, and schedule updates.
Onsite meeting verification
EventGen Onsite lets staff scan a participant, view imminent meetings, and record that both attended or which side was a no-show. A shared notes thread connects staff on the venue floor with the dashboard or help desk.
Meeting-led mobile companion
In the Lead Retrieval app, hosted buyers and exhibitors see Happening Now and Up Next, a live countdown, counterpart details, purpose, place, and a full timeline. They can leave private notes, rate meetings, and mark attendance, even offline.
Meeting downloads and reports
When enabled per side, registrants download their confirmed meetings with times, places, purpose, visibility-approved partner fields, their own feedback, and their own attendance report. Organisers can export meeting and wishlist data.
Networking analytics
Track meeting status and scheduling, daily or weekly activity, average and median request-response time with response-speed bands, networking directions, most-requested people, active-wishlist fulfilment, cancellations and declines, slot and place utilisation, fairness by registration type and meeting distribution, feedback submission, reported no-shows, and organiser-recorded occurrence.
Hosted buyer FAQ
What is hosted buyer software?
Hosted buyer software, sometimes called a hosted buyer platform, runs curated B2B programmes where qualified buyers are matched and scheduled into relevant meetings with suppliers. EventGen handles applications and profiles, meeting wishlists, matchmaking, organiser review, scheduling, event-day operations, and reporting in one platform.
Can EventGen run a meet-the-buyer event?
Yes. Meet-the-buyer events use the same core workflow as a hosted buyer or buyer–supplier programme: qualify participants, collect profiles and meeting wishlists, create and review relevant matches, then publish conflict-aware one-to-one appointment schedules.
What is a hosted buyer meeting wishlist?
A meeting wishlist, also written wish list, is the ranked list of people or organisations a participant wants to meet. EventGen can combine buyer and supplier preferences with profile criteria, limits, blocks, and organiser priorities before proposed meetings are created.
Can AI Intent Matchmaking supplement hosted buyer wishlists?
Yes. It is an optional additional layer. Participants can define networking objectives or search in natural language, and organisers can use AI Intent Match alongside the existing wishlist, Profile Match, review and scheduling tools. It does not replace the hosted buyer workflow.
How does EventGen avoid matching suppliers with direct competitors?
EventGen starts with organiser-defined buyer–supplier relationships rather than treating similar profiles as automatically compatible. Suppliers do not need to be eligible to meet other suppliers. Cross-field rules can compare buyer needs with supplier offerings, mandatory criteria can exclude unsuitable pairs, and wishlists, blocks, review, and organiser controls protect the final meeting programme.
Can EventGen schedule one-to-one hosted buyer appointments?
Yes. EventGen turns approved matches into conflict-aware one-to-one meeting schedules. These are also commonly described as 1-to-1 or 1-2-1 appointments. Scheduling respects attendance days, sessions, availability, teams, meeting limits, and place capacity.
Does EventGen support both hosted buyer and open networking?
Yes. Curated hosted buyer programmes and open networking run on the same platform, so you can offer structured matchmaking and attendee-led meeting requests at the same event.
How does EventGen protect attendee privacy during networking?
For every relationship direction, organisers control field visibility separately for search, browse lists, full profiles, requests, confirmed meetings, and itineraries. That means contact or profile details can be revealed gradually instead of exposing everything before a meeting is agreed.
How does scheduling handle conflicts?
Automatic scheduling checks attendee and team availability, sessions, blocked times, attendance days, meeting limits, concurrency, and place capacity. The What-If tool explains conflicts and proposes changes before the organiser applies them.
What can organisers monitor on the event day?
Venue scans feed live presence markers and a Meetings at Risk view. Organisers can identify a participant who has not arrived, contact them, and then reschedule, cancel, or replace affected meetings. Onsite staff can also verify meetings and share notes with the back office.
Is hosted buyer networking available on the free plan?
Free includes a networking demo. Starter, Pro, and Enterprise Base packages provide preview access, while their Engage packages enable full open and curated networking. Enterprise+ includes networking.
Related networking tools
Choose the meeting model that fits your event
AI Intent Matchmaking
Add natural-language discovery and objective-led curation to an existing networking direction.
Learn more →Curated networking
Curate and schedule meetings for sponsors, investors, delegations, partners, or other B2B formats beyond the hosted buyer model.
Learn more →Networking software
Let attendees browse, request, book, and reschedule meetings themselves from the branded portal.
Learn more →Lead Retrieval app
Give exhibitors lead scanning and give hosted buyers a personal event-day meetings companion.
Learn more →What is a hosted buyer programme?
Read the practical guide to qualification, meeting wishlists, scheduling, operations, and reporting.
Learn more →How hosted buyer matchmaking works
Follow the complete workflow from applications and preferences to reviewed schedules and measured meetings.
Learn more →Why similarity matching fails
See why shared keywords can identify a direct competitor rather than a useful buyer–supplier meeting.
Learn more → Describe your event.
AI does the rest.
No demo. No sales call. No contract. No learning curve. Just sign up, tell AI what you need, and watch your event come to life.
Free includes two event activations per plan year, one live event at a time, 50 registrants per event, core event tools, and a networking demo. No credit card required.
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