Event matchmaking software
Collect structured preferences, match the right participants, review the result, and build a conflict-free one-to-one meeting schedule with organiser control at every phase. EventGen supports curated networking and business matchmaking for buyer–supplier programmes, sponsor appointments, delegations, teams, and other B2B event formats.
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The problem
Curated meeting programmes are easy to describe and difficult to operate. A similarity score can even make the wrong people look ideal: direct competitors often use the same language because they sell the same thing to the same market. Meanwhile, real demand is uneven, teams have different expertise, and every useful match still has to fit around attendance days, sessions, availability, and places.
EventGen separates business eligibility, compatibility, participant intent, organiser judgement, and scheduling into visible phases. Buyers can be matched with relevant suppliers without exposing sellers to other sellers; needs can be compared with capabilities instead of merely comparing two similar profiles. Automation does the repetitive work without hiding the reasoning or taking control away from the event team.
Two complementary approaches
AI is useful when meaning is buried in freehand objectives, profiles, CVs, catalogues, or images. It is not a prerequisite for a strong meeting programme. EventGen keeps structured rules, participant preferences, organiser judgement, and scheduling available in either approach.
Core event matchmaking
Use ranked and mutual wishlists, deterministic Profile Match, directional eligibility, participant blocks, organiser priorities, manual review, and conflict-aware scheduling. This complete workflow does not depend on AI.
Optional AI event matchmaking
Add Search by intent, Networking Objectives, Meeting Fit, Conversation Briefs, and AI Intent Match when participants need to express nuanced goals that fixed filters cannot capture cleanly.
Explore AI event matchmaking →Both paths feed the same organiser-controlled review, team assignment, availability, place allocation, What-If conflict resolution, schedule release, event-day operations, and analytics.
How it works
Use ranked wishlists, custom questions, profile criteria, blocks, and optional inbound-interest visibility to capture meaningful demand.
Combine mutual interest, one-sided demand, profile scoring, optional AI intent, priority, team attribution, and fill-gap rules to create a reviewable set.
Approve, remove, replace, or manually add meetings, then schedule against availability, sessions, teams, limits, and places.
Publish personal schedules, send communications, monitor presence and meetings at risk, capture feedback, and analyse fulfilment and fairness.
See it in action
Participants submit ordered preferences using the profile information and questions selected by the organiser.
The organiser can create, inspect, adjust, schedule, and operate proposed matches instead of accepting an opaque result.
Capabilities
Let participants rank the people or organisations they most want to meet. Set limits, deadlines, and whether a reason or custom questionnaire is required for each choice.
Prioritise reciprocal demand where appropriate, recognise high-value one-sided requests, and use controlled fill-gap matching to improve schedule coverage.
Compare one side’s needs with the other side’s capabilities using structured cross-field rules and explicit option links. Mandatory criteria can exclude an incompatible pair instead of letting shared keywords inflate its score.
Add objective-led AI Intent Match as one curation strategy alongside Mutual Wishlist, One-Sided Wishlist, Profile Match and Top Up. Organisers can inspect fit bands and grounded explanations without losing the existing rules or manual controls.
Prevent unsuitable pairings with participant or organiser blocks, respect directional meeting limits, and keep incompatible registration types or relationships apart.
Release a proposed view before final scheduling when the programme allows it. Participants can request limited removals, while organisers approve or reject and consider replacements.
Inspect every proposed meeting, add or remove matches, adjust priority, lock important decisions, and intervene wherever event knowledge should override the automated recommendation.
Combine team-member choices into one composite wishlist while preserving who selected each preference. Use that attribution to guide assignment and let leaders move meetings between members.
Schedule multiple representatives from one organisation without double-booking a person or exceeding the concurrent capacity available at the stand, booth, or meeting place.
Respect attendance days, sessions, blocked time, personal and team meetings, meeting limits, duration, slot rules, and place capacity when producing the schedule.
When a meeting cannot fit, see why and evaluate proposed single- or multi-meeting moves before applying changes. The organiser can understand the trade-off rather than guessing.
Use dedicated stands and tables, automatically allocated shared pools, public meeting points, or secure virtual rooms with capacity and availability rules.
Measure active-wishlist fulfilment, meeting distribution by registration type, most-requested participants, slot and place use, declines, cancellations, feedback, no-shows, and meeting occurrence.
When to use it
Run business matchmaking and curate relevant one-to-one meetings while controlling qualifications, demand, fairness, teams, and schedule density.
Deliver a defined number of appropriate appointments as part of a sponsorship package without forcing every attendee into hosted-buyer terminology.
Match organisations using structured criteria and stated interest, then build reliable appointment schedules around pitches and programme sessions.
Coordinate bilateral meetings across countries, sectors, organisations, or delegations with privacy and protocol-aware organiser control.
One connected platform
Use attendee type, application answers, interests, products, geography, and other approved fields as matchmaking context.
Schedule meetings around sessions, attendance days, blocked periods, and individual itinerary choices.
Let participants continue arranging their own meetings alongside or after the curated programme.
Add natural-language participant search, Networking Playbooks and objective-led organiser curation as optional capabilities per direction.
Give exhibitors and hosted buyers their next meeting, countdown, notes, feedback, and attendance tools on a phone.
Yes, as an optional layer. AI Intent Matchmaking can add natural-language participant discovery, objective-led recommendations, grounded Meeting Fit and organiser AI Intent Match. Events can also run complete wishlist, Profile Match, review and scheduling workflows without enabling AI.
Curated networking is an organiser-led process for identifying relevant participant pairs and turning them into scheduled meetings. It is also described as curated matchmaking, business matchmaking, B2B matchmaking, or event meeting scheduling. EventGen combines wishlists, structured profile data, matching rules, manual review, team assignment, conflict-aware scheduling, places, communications, feedback, and analytics.
Yes. Organisers can match buyers with suppliers, sponsors with delegates, investors with founders, or other participant groups, then review and schedule those one-to-one meetings around availability, sessions, teams, meeting places, and programme rules.
Yes. One-to-one meetings, 1-to-1 meetings, 1-2-1 appointments, and pre-scheduled appointments are common names for the same basic format: two relevant participants are given a confirmed time and place to meet. EventGen supports the terminology your audience already uses.
A hosted buyer programme is one event format that uses curated networking. EventGen can qualify buyers and suppliers, collect meeting wishlists, build and review proposed matches, and schedule the final one-to-one appointments. The same curated networking workflow can also support sponsor–delegate, investor–founder, delegation, partner, procurement, and supplier meetings.
No. EventGen can generate proposed matches from preferences, profile criteria, and programme rules, but organisers can inspect, add, remove, prioritise, lock, replace, and manually schedule meetings at every phase.
Yes. When AI Intent Matchmaking is enabled and ready for that direction, organisers can review AI Intent Fit in Manual Networking or use AI Intent Match as one optional automatic curation stage. Wishlists, Profile Match, eligibility, blocks, availability, capacity and organiser judgement remain separate and authoritative.
Similarity-based systems can interpret two near-identical seller profiles as highly compatible because their sectors, products, interests, and language overlap. For B2B meetings, similarity is not enough: the system must understand each party’s role and whether one side’s need complements the other side’s capability.
Organisers define directional relationships between participant groups, so sellers do not need to browse or meet other sellers at all. Within an eligible buyer–supplier relationship, cross-field rules compare needs with offerings, mandatory criteria can exclude incompatible pairs, and ranked wishlists, blocks, preliminary review, and organiser controls add further safeguards.
Scheduling checks attendance days, programme sessions, blocked availability, existing meetings, team capacity, concurrency, meeting limits, and place capacity. When something cannot fit, What-If explains the conflict and proposes possible moves before the organiser applies them.
Yes. Team members can contribute to a composite wishlist while EventGen records who made each choice. That attribution guides assignment, and team leaders can prioritise the shared list and move meetings between available members.
If the organiser enables preliminary review, participants can see proposed partners before the final schedule and request a limited number of removals. The organiser approves or rejects requests and can evaluate replacements.
Yes. EventGen can run organiser-led curated networking, attendee-led open networking, or both at the same event. They share profiles, privacy rules, availability, places, communications, and itineraries.
Explore related capabilities
Explore the complete hosted buyer programme workflow for qualified buyers, suppliers, and teams.
Learn moreLet attendees discover and arrange meetings themselves using the branded event portal.
Learn moreUse natural-language discovery and participant objectives as optional inputs alongside existing matchmaking methods.
Learn moreSupport exhibitors and hosted buyers on the event day with lead scanning and meeting tools.
Learn moreFollow the complete path from qualification and wishlists to reviewed meeting schedules.
Learn moreLearn why direct competitors can look identical to a basic algorithm and how complementary matching fixes the problem.
Learn moreNo demo. No sales call. No contract. No learning curve. Just sign up, tell AI what you need, and watch your event come to life.
Free includes two event activations per plan year, one live event at a time, 50 registrants per event, core event tools, and a networking demo. No credit card required.
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