Lead retrieval app

Turn every badge scan into a useful sales lead

Give exhibitors an installable lead retrieval app that runs on their own phones. Scan an attendee badge, qualify the conversation with a rating, tags, and notes, share leads across the booth team, work offline, and export the result to Excel.

Start free View pricing

Every event includes 2 free lead-scanning device activations, on every EventGen plan.

The problem

A pile of badge scans is not a qualified pipeline

Exhibitors do not need another attendee list. They need to remember who stopped at the stand, why the conversation mattered, which product was discussed, who on the team captured it, and what should happen next. Paper forms lose context, shared scanners create queues, and unqualified badge exports leave sales teams doing the real work days later.

EventGen puts a quick qualification sheet immediately after every scan. The exhibitor records a star rating, taps relevant tags, and writes a note while the conversation is fresh. Booth teams can share one live lead list with clear scanner attribution, and every device keeps working if venue connectivity disappears.

How it works

From badge to follow-up in four quick steps

  1. 1

    Activate the device

    The exhibitor enters an 8-character code or follows a link. No separate exhibitor account or shared rental scanner is required.

  2. 2

    Scan the badge

    Use the phone camera with torch and zoom, a compatible hardware scanner, or manual badge-ID entry when necessary.

  3. 3

    Qualify immediately

    Add a 1–5 star rating, organiser-defined or personal tags, and an instant note. Changes save without a separate submit step.

  4. 4

    Sync and export

    Leads sync when connectivity is available, disclosure-approved contact fields fill in, and the exhibitor exports an Excel file through the phone share sheet.

See it in action

Fast enough to use after every stand conversation

EventGen Lead Retrieval app showing the complete searchable lead list with ratings, tags, notes, and Excel export

Captured leads remain searchable and filterable, with qualification visible at a glance and the complete list ready to export.

EventGen Lead Retrieval app showing attendee contact details, five-star rating, qualification tags, and sales notes

Each lead keeps the attendee details the organiser permits, qualification, tags, notes, and scanner attribution together.

Capabilities

Lead capture built for exhibitors and busy show floors

Bring-your-own-phone scanning

Exhibitors use an installable web app on devices they already carry. There is no app-store search, organiser device desk, or unfamiliar shared scanner to return.

Camera, hardware, and manual capture

Scan QR badges with the phone camera, use torch and zoom in difficult conditions, switch to compatible hardware-scanner input, or enter the badge identifier manually.

Immediate qualification

A quick-capture sheet appears after the scan with a five-star rating, tag chips, and notes. It saves instantly so staff can return to the conversation.

Shared booth-team mode

One shared code gives the booth a common lead list while preserving which team member scanned each contact. People can switch between all team leads and their own.

Team leaderboard

Show the number and quality of leads captured by each scanner to help stand managers understand coverage and encourage consistent use.

Individual mode when preferred

Use separate codes where leads should remain individual rather than pooled across an exhibitor team.

Reliable offline operation

Capture leads, ratings, tags, and notes without venue connectivity. The device queues changes locally and synchronises when a connection returns.

Controlled attendee disclosure

The organiser controls which registered attendee fields can be provided to exhibitors. Approved contact details are filled into the lead record during synchronisation.

Search and filters

Find captured leads and narrow them by rating, tag, scanner, or other available criteria instead of scrolling through an undifferentiated badge list.

Excel export

Create an `.xlsx` file and share it using the phone’s native share sheet, ready for follow-up or import into the exhibitor’s sales workflow.

Simple per-event activation

Organisers buy fixed packs of activation slots in the dashboard and always see the remaining event balance. Reactivating the same device does not consume another slot.

Meetings companion included

The same app can show exhibitors and hosted buyers Happening Now and Up Next, a countdown, counterpart, purpose, place, private notes, feedback, and attendance controls.

When to use it

Use it wherever exhibitors need measurable event ROI

  • Trade shows and exhibitions

    Give every stand team a consistent way to capture and qualify visitor interest without distributing specialist hardware.

  • Sponsor activations

    Provide lead capture as a measurable sponsor benefit while keeping attendee-data disclosure under organiser control.

  • Hosted-buyer events

    Combine badge-scanned stand leads with a personal meetings companion for exhibitors and hosted buyers in the same app.

  • Conferences with expo areas

    Let smaller sponsor teams activate only the devices they need and export their own follow-up list after the event.

Lead retrieval app FAQ

What is a lead retrieval app?

A lead retrieval app lets exhibitors scan attendee badges and turn each interaction into a usable sales record. EventGen captures the attendee details the organiser permits, plus a rating, tags, notes, scanner attribution, and exportable follow-up data.

Do exhibitors need special scanning hardware?

No. Exhibitors can use the camera on their own phone, including torch and zoom controls. EventGen also supports compatible hardware-scanner input and manual badge-ID entry as fallbacks.

Does the app work without venue Wi-Fi?

Yes. Lead capture works offline. Scans, ratings, tags, and notes queue on the device and synchronise when connectivity returns.

Can a whole booth team share leads?

Yes. A shared team activation gives booth staff one lead list with All Team and Mine views, per-scanner attribution, and a leaderboard. Individual activations can be used when separate lists are preferred.

How do exhibitors export their leads?

The app creates an Excel `.xlsx` file and opens the phone’s native share sheet. Synced exports include the contact fields the organiser has approved for exhibitor disclosure.

How much does EventGen Lead Retrieval cost?

Lead scanning is sold separately per event in fixed device-activation packs: 10 devices for £300 / $400 / €350, 25 for £625 / $835 / €730, or 100 plus 2 bonus for £2,000 / $2,650 / €2,350. Every event includes 2 free activation slots on every plan, including Free.

Does the meetings companion consume a lead-scanning activation?

Hosted buyers sign in to meetings mode with their portal credentials and do not use a lead-scanning activation slot. Only exhibitor lead scanning is metered.

Can we try it before buying a pack?

Yes. Every EventGen event includes 2 free Lead Retrieval activation slots on every plan, including Free, so the organiser can test the real scanning workflow before purchasing more.

Explore related capabilities

Build the complete event journey

Hosted-buyer software

Run the curated programme that feeds personal meeting schedules into the app.

Learn more

Event networking software

Let attendees discover and arrange meetings from the branded event portal.

Learn more

Curated networking

Build organiser-curated matches and conflict-free schedules for B2B participants.

Learn more

Describe your event.
AI does the rest.

No demo. No sales call. No contract. No learning curve. Just sign up, tell AI what you need, and watch your event come to life.

Sign Up Free Explore the product

Free includes two event activations per plan year, one live event at a time, 50 registrants per event, core event tools, and a networking demo. No credit card required.

By signing up, you agree to our Terms of Service and Privacy Policy.