Setting Up Your First Event in 5 Minutes with EventGen

Most event platforms advertise "easy setup." Then you spend a week configuring registration forms, building pages, and writing email templates. The gap between the promise and reality is measured in support tickets.

EventGen takes a different approach. Tell our AI what kind of event you're running, and it builds everything for you. Here's exactly what that looks like.

Before you start

You need:

• An email address
• A rough idea of your event (type, size, attendee categories)

That's it. No credit card. No demo call. No "talk to sales" form.

Step 1: Sign up and describe your event (60 seconds)

Go to dashboard.eventgen.ai/signup and create your account. You'll land on your dashboard with the AI assistant ready.

Type something like:

"I'm organising a 200-person tech conference called FutureTech 2026. Two days, 15th-16th October. Three attendee types: speakers, sponsors, and delegates. I want hosted-buyer networking between sponsors and delegates, and open networking for everyone. Registration should collect company name, job title, and dietary requirements."

Or if you already have an event website, paste the URL:

"Here's my event website: futuretech2026.com — please set up registration and networking based on what you find there."

The AI reads the URL, extracts event details (name, dates, venue, attendee types), clones the golden event template that best matches your event, and applies what it found — so you start from a working configuration, not a blank page.

Step 2: AI drafts your event (2 minutes)

The AI doesn't just acknowledge your request — it builds, in batches you approve. It proposes up to eight actions at a time, and you confirm each batch before anything is created. Across a few batches it sets up:

Registration types

• Speaker registration with bio, headshot, session topic fields
• Sponsor registration with company profile, booth requirements, product categories
• Delegate registration with interests, networking preferences, dietary requirements

Registration flows

• Speakers require approval before confirmation
• Sponsors go through a team registration flow (one lead registers the company, then adds team members)
• Delegates get instant confirmation

Portal pages

• Home page with event branding, countdown, and key information
• Registration page with the appropriate form for each type
• Programme page (ready for sessions to be added)
• Networking page where attendees browse and request meetings
• Sponsors page showcasing sponsor profiles

Networking configuration

• Three networking groups: Speakers, Sponsors, Delegates
• Hosted-buyer relationship between Sponsors and Delegates
• Open networking enabled for all groups
• Matching criteria linked to product categories and interest fields
• Meeting slots: 30-minute hosted-buyer and 15-minute open-networking durations

Communication templates

• Registration confirmation (different for each type)
• Event reminder (7 days, 1 day)
• Networking schedule release
• Post-event thank you

You confirm each batch before it runs. Read-only steps happen automatically, but anything that creates or changes data waits for your approval. Reject anything you don't want, then ask for a change in plain language — "Actually, make sponsors require approval too" or "Add a field for T-shirt size" — and the AI proposes the next batch.

Step 3: Review and refine (2 minutes)

Everything the AI created is fully editable. Browse through each section and fine-tune:

• Registration fields — reorder, add conditional visibility, change field types
• Portal pages — adjust layouts, update copy, change colours to match your brand
• Networking — modify matching criteria, adjust meeting durations, set scheduling constraints
• Templates — edit the AI-drafted copy, add your own voice

You can also ask the AI for specific changes:

"Add an early-bird ticket at £99 that expires on 1st September"

"Change the portal colour scheme to match our brand — primary colour is #1A365D"

"Create a WhatsApp template for the networking schedule release"

Step 4: Test (optional but recommended)

Before publishing, test the full attendee experience:

1. Preview your portal — see exactly what attendees will see
2. Submit a test registration — walk through the flow end-to-end
3. Test networking — browse profiles, request a meeting, check the scheduling
4. Preview emails — see how your templates render

The Free plan includes all features with up to 50 registrants, so you can run a complete test without upgrading.

Step 5: Publish

When you're happy, publish your portal. Your event is live:

• Registration is open at your portal URL, or your own custom domain with automatic SSL
• Attendees can register, build profiles, and start networking
• Communications trigger automatically based on your rules
• You manage everything from your dashboard

What you just set up

In roughly 5 minutes, you've created:

On a traditional platform, this would take 2–5 days of manual work. On an enterprise platform, it might take weeks and involve their professional services team.

What happens next

As your event grows:

• Add sessions to your programme — the AI can create a multi-track agenda from a list of topics and speakers
• Import contacts — the 5-step import wizard handles CSV files with duplicate detection
• Run matching — when registration closes, run the hosted-buyer matching algorithm to generate meeting schedules
• Monitor — your dashboard shows registration numbers, networking activity, and communication delivery in real time

Upgrading when you're ready

The Free plan covers events up to 50 registrants and includes full networking. When you need more capacity:

• Pro (£99/month) — 500 registrants, 10 events/year, custom domain
• Enterprise (£399/month) — 5,000 registrants, 50 events/year, 25 live portals
• Enterprise+ (custom) — custom registrant and portal limits, dedicated support

Paid plans include a networking preview (10 meetings per event); add Engage to either tier for the full curated and open networking engine. Upgrade directly from your dashboard — no sales call needed. Downgrade or cancel anytime.

Ready to try it? Sign up free and set up your first event in minutes. All features included, no credit card required.